VideoProc Converter

The Easiest Way to Compress a Video for Email

  • One-click to reduce a video to the file size allowed by Gmail, Outlook, etc.
  • Enter 20 or 25MB as the file size in the Compress tool directly
  • Also has advanced and customizable compression options
  • Possible to reduce the video file size by 90%+ with the least quality loss
  • GPU accelerated. Batch compression. All-in-one
Watch the Video Tutorial on YouTube
Watch on YouTube

7 Best Tips to Compress a Video for Email

By Cecilia Hwung | Last Update:

We've all experienced a situation where failing to attach video files to emails due to the overlarge file size. Most email services have limits on the file size of attachments. For Gmail, Yahoo Mail and AOL, the maximum size limit is 25MB; for Outlook and iCloud Mail, that would be 20MB. You'll receive an error message if you attempt to attach files larger than that.

There are a few ways to work around this size limit and compress video to 25MB or any other size. In this article, we list several ways to compress your video for email, which will make them compact enough to send.

How to Compress a Video on Mac, Windows 10, 11, etc

Video compression needs to be utilized effectively so that the quality of video files is not much compromised. Factors that affect video size include the codec, bitrate, duration, etc. Unlike VLC media player and many other programs, they come with a compression feature but don't let you dig into settings much further. A decent video compressor should let you take full control over every factor that affects your video size.

VideoProc Converter is a video compressor that can reduce video size by 90% while maintaining the best balance between size and quality. You can customize the codec, bitrate, resolution, CRF, duration, and frame rate per your needs. It's all up to you to decide the compressed video size, be it 8MB or 25MB.

VideoProc Converter software box

VideoProc Converter – A Handy Video Compressor for Email

  • Compress videos directly to the file size that Email accepts.
  • Compress your video with 420+ highly compressed video codecs/formats.
  • Advanced settings for compression: bitrate, resolution, GOP, CRF, etc.
  • Edit to make a video smaller: cut, split, crop, mute, and more
  • Serve as a video converter, Instagram to MP4 converter, and screen recorder as well.

After downloading and installing VideoProc Converter, follow the steps to compress a video on Mac and Windows for email.

  1. Launch VideoProc Converter and choose the Video menu from the welcome screen.
  2. Import the video(s) to the program by clicking the +Video button.
  3. Click on the "Toolbox" on the bottom, and find the "Compress" tool.
  4. On the Compress panel, enter the target file size in the File Size column, or drag the slide bar left and right to get the desired final size, and hit Done.
  5. Go back to the main interface, tap the big "RUN" button on the bottom right to trigger the compression. The shrinking process will complete in a few seconds.
  6. Compress a Video for Email Using VideoProc Converter

Other Tips for Compressing a Video:

  • Click the gear icon named Option to downgrade the resolution.
  • Use Auto Calculate bitrate mode or set a lower bitrate to reduce the file size (choose ABR, 2-pass encoding instead of CBR when available).
  • Drag the Default Quality slider towards the left to increase CRF value and reduce quality and therefore the file size.
  • Enable the Cut feature to split out the unwanted clips in the video to reduce video size.

How to Compress a Video on iPhone & iPad

If you work on an iOS or iPadOS device and want to send your videos via email, you can compress the video with iMovie, the built-in free video editor. Although iMovie doesn't come with the compression command, you can shorten a video on iPhone and assign a lower quality grade to reduce the video size.

To compress iPhone video for email, follow the steps below.

  1. Open iMovie on your device.
  2. Click Create Project, then choose Movie to create a new project.
  3. Import your video to the program.
  4. Trim the video in the timeline to shorten it (optional).
  5. Click Done in the upper left corner to save your project.
  6. Click the Share button in the toolbar, then choose Share Video.
  7. Choose an export size for your video (lower than 720p HD for a smaller file).
Compress a Video for Email on iPhone iPad with iMovie

How to Compress a Video for Email on Android

Downloading a compressing app on your Android phone is a good option to compress a video for email. Besides that, you can also use an online video compressor to compress video online on your Android device for occasional uses. 8mbvideo is a video compressor for Discord. It is easy to use and compatible with various browsers. Although it doesn't let you dig into settings much further, you can choose a compressed video size among 8MB, 50MB, and 100MB.

Here's how to compress a video file for email on Android.

  1. Visit in the browser on your Android phone.
  2. Click Browse to select the video you want to compress.
  3. Choose a video size of the compressed video among 8MB, 50MB, and 100MB.
  4. Set whether to remove the sound or skip the first or last a few seconds (optional).
  5. Upload your video file by clicking the Construct Additional Pylons button.
  6. Save the compressed video on your device by clicking the download link.
Compress a Video for Email on Android With 8mbvideo

Create a Zip File

Creating a zip file may be the most common way to compress video file for email. This will reduce video size significantly without losing any video quality.

Zip a file on Windows:

  1. Right-click the video.
  2. Click Send to.
  3. Choose Compressed (zipped) folder.
Compress video for email by Creating a Zip File

Zip a file on Mac:

  1. Right-click the video.
  2. Choose Compressed "video file name".
Compress video for email by Creating a Zip File

Use a Cloud Service to Generate File-Sharing Links

Technically, using a cloud service is not a way to compress the video, but it does give you a way to share your video with others easily. It's ideal when you don't want to take up storage space or compromise video quality. Note you can only share the generated file-sharing link via email.

Since all cloud services work more or less the same way, we'll take Google Drive as an example to show how to use a cloud service and share the video with email.

  1. Visit Google Drive in your browser or open the app on your device.
  2. Create a new account or log in.
  3. Click the +New button in the upper left corner.
  4. Choose File upload to select and upload the video you want to share.
  5. Right-click on the uploaded file, then click Share.
  6. Click the Get link box to edit the access.
  7. Click the Copy link button and paste it into your email.
Compress video for email using cloud service

Make the Video Smaller by Cutting and Trimming

VideoProc Converter - Video Compressor for Email

VideoProc Converter also serves as a video size reducer, which makes it possible for you to compress video for email through cutting and rearranging clips, re-encoding video in codec with higher compression ratio, cropping unwanted area, adjusting video resolution or frame rate, and so on.

You can easily make MP4 smaller with the option to specify desired file size, and it also supports MOV/MKV/AVI and 370+ rare and popular formats.

If you need to compress an MP4 video for Gmail or Outlook in high quality on Windows 11/10 PC or macOS, cutting off unnecessary clips to shorten video length is a good way to go. There is a great possibility that proper cutting and merging allows you to reduce file size without re-compressing, so that there won't be further quality degrading. See the following steps of how to make a video smaller to email.

Now just download VideoProc Converter and follow the steps to cut and merge video to compress a video for email.

  1. Download and install VideoProc Converter > click Video.
  2. Click + Video > choose target format > tap Cut.
  3. Specify the range you want to cut, and then Done.

See the full guide on how to cut a video to compress a video for email.

Compress video for email by cutting
Compress video for email by cutting

Make a GIF

Consider inserting a GIF instead of a large video file as an attachment in your email. Making an animated GIF out of your video will definitely reduce the file size while keeping the fun, just like Discord memes. Whether you want to make a 4K meme or low-quality memes, VideoProc Converter got you covered.

Download VideoProc Converter to your device, then follow the steps below to compress a video for email attachment by making a GIF out of your video.

  1. Open VideoProc Converter and choose Video from the welcome screen.
  2. Drag and drop your video into the program.
  3. Select GIF from Toolbox at the bottom.
  4. Click the gear icon named Option to bring up the Video to GIF panel.
  5. Drag the green knobs to set the starting and ending points of the GIF.
  6. Hit Done and press RUN to make a GIF from a video.
Compress video for email by making a gif

Bonus: Email Attachment Limits

The conjunction of email and cloud is not the case for all popular web email services or desktop email clients. Sometimes, you still have to compress videos in advance for emailing as an attachment, since nearly all Email service providers have their own attachment file size limit.

Normally, you can't send video files larger than 25MB over email as attachment, although there is no one size fits all standard. Unless you are transferring a SD video in less than one minute, 25MB is not likely enough for video sending over email.

Email attachment limit
Email attachment limit
iPhone video file size
iPhone video file size

About The Author

Cecilia Hwung is the marketing manager of Digiarty Software and the editor-in-chief of the VideoProc team. She pursues common progress with her team and expects to share creative content and useful information with readers. She has a strong interest in copywriting and rich experience in editing tips.

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VideoProc is a primary branch of Digiarty Software that is a leading multimedia software company founded in 2006. It endeavors to provide easier hardware-accelerated video audio editing and conversion solutions. The installed base of the VideoProc product has reached 4.6 million units from 180 countries since its release 5 years ago.

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