[Quick & Easy]
4 Ways to Add Caption Tracks or Subtitle Files Texts to a Video

How to Add Captions Tracks or Subtitle SRT Files to a Video Easily?
By Harold Bentsen | Updated: Mar. 5, 2019

- Q: I want to find a 3rd party service or tool to render captions. Is there any idiot proof way to add caption by importing subtitle file (like .srt)?

- Q: I'd like to know how to add text to a video. If I was to do bloopers in my video I would want to add text to let people know it was bloopers and not my actual video

You will probably find a slew of results pouring in if searching for captioning or subtitling a video. And most of them do help in adding video captions. But they may address different needs. Read below and see whether one of the four methods provided is what you need.

Method 1: Add Caption Track to Video with VideoProc [Software]

VideoProc is the next-generation (4K) video processing software that has a complete set of toolbox, including video subtitling. It is provided with different subtitle features: add subtitle file (.srt, .ass, .ssa) to a video, switch caption tracks, extract subtitle files from videos and search / download subtitles online.

Media Types Supported:
Video, movie, TV episode, DVD (folder, ISO image file)

Caption File Formats Supported:


● Allows to search subtitle online and download to movie / TV episode.
● It enables you to add multiple subtitle tracks (such that you can enjoy multilingual subtitles at the same time).
● You can select, turn on and turn off any subtitle tracks (by softcode).
Edit subtitle position, font, etc.
● No need to upload your video to achieve video captioning.


● Doesn't support typing texts based on timeline.
● No so convenient to adjust when subtitle and video are out of sync.

[Step-by-step Guide] How to Add Caption Track to Video with VideoProc

Step 1: Free download VideoProc on your Windows PC or Mac, and then install and launch it, making it ready for subtitle import / export and video editing.

Step 2: Choose the first icon ""Video" on the main interface of VideoProc, which lead you to the Video interface for processing and/or conversion.

Step 3: Click on the "+Video" button on the top, browse on your hard drive and add the source video, and click Open.

Step 4: On the editing bar of the video display column, tap "Subtitle". If the options are gray, please choosing an output video format first will make the options clickable.

VideoProc Subtitle

Step 5: Add caption track to video.

You can pick out an option and jump directly to what you want to know most:

1. Your video or movie does not have a caption track, but other people have;
2. The captions are in another language that you do not understand;
3. You want to let your video reach speakers of different languages or hard-of-hearing viewers;
4. You want to add text to a video by typing.

* If you have an existing caption file on your computer

1. Click "Add Subtitle File", browse, find the corresponding subtitle file (.srt, .ass, .ssa), and click Open.

Add Subtitle File to Video

2. Preview the video, and pull the progress bar to check whether the caption and the video realize time synchronization.

3. You can cut the video.

4. Click Done. You can choose to Burn-In (hardcode) or softcode the subtitle.

5. Click RUN.

* If you doesn't have a subtitle file, but other people have:

-> You need to download caption file online first:

1. Download VideoProc.

Click "Search Subtitle File" button on Subtitle interface of the easy subtitle extractor.

Search Subtitle

2. Choose between Movie and TV Episode options on the top.

3. Have the name of the movie or TV show on the search column.

4. Choose language (for TV shows: also choose Season and Episode number).

5. Hit "Search" and wait for the results.

Search Subtitle

6. Choose one of the searched results and click "Download". (Note: generally, the first result or the result with largest download count is suggested).

7. After downloading, check on the preview window whether the subtitles are sync with the movie / TV show. If not, go back and choose another caption file.

8. Click Done. You can choose to Burn-In (hardcode) or softcode the subtitle.

9. (Optional) You can use VideoProc to cut a video, trim, crop, rotate, compress, transcode/convert, merge video, and so on.

9. Click RUN.

Best Subtitle Tool & Video Processing Software
- VideoProc
  • - Add or extract subtitles, supporting MKV, MP4, AVI, VOB, etc.
  • - Edit, cut, crop, merge, rotate, flip, effect, watermark, GIF, etc.
  • - Convert 4K HEVC, MKV, MP4 or any video to preferred format.
  • - Free download video/music from YouTube and 1000+ sites. Convert DVD.
* If the captions are in another language that you do not understand

-> You need to change or add caption track, or download new caption file online.

Change another caption track: on the loaded video display bar, find subtitle information under Audio, click on it until you see the drop-down list. Choose the proper track according to the language shown; for example, eng for English, spa for Spanish.

Select Subtitle Language

Add subtitle file from local drive or online as steps shown above.

* If you want to add text to video

1. On the video editing bar of the video display column, click Watermark and enter the specific interface.

2. Tick "Enable Watermark" and "Text".

3. Type the words you want to add to the video.

4. If necessary, edit the font, character color, size, transparency and position.

Select Subtitle Language

5. Hit Done and RUN.

Method 2: [Cloud] Google Drive Helps You Add (Closed) Caption to Video

Google Drive is a cloud storage service that is mainly for store and backup photos, videos, docs and files so that you do not need to worry about the limits of your hard drive. Since it allows you to edit your stored video files from any device, it lets you add caption to video. Especially, it allows you to add closed caption (CC) to a video to reach wider audiences, such as speakers of different languages or hard-of-hearing viewers.


● Every registered user will get 15 GB of space in your Drive for free.


● You have to sign in Google Drive first.
● You have to upload the video file and the caption track before editing.
● Rely heavily on network availability.
● The caption file must be less than 2 MB.
● If the caption file is longer than the source video, they won't be able to auto-sync.

Media Types Supported:
General video type and formats (.WEBM, .MPEG4, .3GPP, .MOV, .AVI, .MPEG, .MPEGPS, .WMV, .FLV, .OGG)

Caption File Types Supported:
Caption file (SRT, SUB), transcript file

How to Add Caption Track to Video with Google Drive

Step 1: Sign in to drive.google.com.

Step 2: Prepare the source video and caption file.

Step 3: Upload the source video to Google Drive.

Step 4: Upload captions to the video:
1. Click on the specific video.
2. Click More > Manage caption tracks > Add new caption tracks.
3. Select file and choose the SRT or SUB caption file.
4. Click Upload.
5. Click Edit for caption editing.
6. You can edit language, name and turn on / off the caption track.
7. Click Save.

Post-credit scene:
Google also allows you to add your own subtitles or closed captions to your YouTube videos with Video Manager.

Method 3: Add / Type Caption to Video with Kapwing [Online]

Kapwing is a free online video editing tool that allows you to create memes, add subtitles, trim, loop, filter videos, etc. It works like A-B-C: upload your video – add your text caption – share the video. The biggest PRO is that you can edit videos right from your mobile browser without have to download any software or app.

Caption File Formats Supported:


● For free.
● Easy to use.
● No downloads required.
● Friendly for social media.
● Easy to get edited.


● You have to subscribe to their free plan to remove the video watermark.
● Slow: The rendering process will take at least several minutes, and averagely about half an hour.

How to Add Caption Text with Kapwing

Step 1: Go to the homepage of Kapwing, and choose "Add Subtitle to Video".

Step 2: Click "Upload" or paste an existing video URL.

Step 3: After uploading, go to subtitle the video in different ways:
Write your subtitle: Type the text directly and adjust the timeline to set the start and end time for showing the subtitle.
Add another subtitle: You can add as many subtitles as possible for different point/duration of time.
Upload .SRT file: You can directly add existing SRT subtitle file from local as a caption track, and make editing.

Step 4. Edit captions.
You can edit captions based on the preview window. You are allowed to choose different subtitle options: font, size, color, alignment, background. Also, you can highlight, remove, edit any added subtitles.

Step 5. Adjust video size.
It has these options for you to choose: Original (no resize), 1:1 (Square), 9:16 (Story), 16:9 (Landscape), 5:4 (Facebook), Zoom and crop, fit with boarder.

Step 6: Click CREATE!

Step 7: Wait a long time until the video processing and rendering is completed.

Step 8: When you see "You video is ready", click Download video and you will get the processed video with kapwing.com watermark.

Search and Add Subtitle to Video from Online

Step 9: Click Remove "kapwing.com" watermark, and sign in with your facebook or Google account.

Method 4: Add Caption to Video with Windows Movie Maker

You are certainly not strange with Windows Movie Maker. It was a video editing software by Microsoft, a default and independent video editing app in Windows OS, and then part of Windows Essentials software suite. However, Windows Movie Maker was discontinued officially by Microsoft on January 10, 2017, and is replaced by other Windows Movie Maker Alternative, such as VideoProc.

Windows Movie Maker provided Titles, Credits and Captions options for you to add to your video.

If you have interests, you can read related guide below:

How To Add Titles, Captions And Credits In Windows Movie Maker

Windows Movie Maker is back: how to use Windows 10's hidden video editor

Download Windows 10 Movie Maker to Create Movie/Video on Windows 10

Harold Bentsen

Harold Bentsen worked on tech writing in Digiarty Software earlier than anyone else. Now as a senior editor-in-chief and immersed geek, he pursues common progress with his team and expects to share more creative content and open-source information to readers. He on the flipside is a symphony amateur and pretended arts connoisseur who is also trying not to be only a dreaming world traveler.

How to Video Processing Add Caption / Subtitle to Video

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