How to Add Subtitles to Video | 10 Free Easy Tips and Tricks

By Cecilia Hwung | Last Update:

Parasite, honoring the Best Picture, Directing, Original Screenplay, International Feature Film in the 2020 Oscars, is a dark thriller directed by Bong Joon-ho.

The story talks about social inequality between the wealthy and those who serve them in Korea.

Gonna watch this Oscar-winning flick at Friday night but don't know Korean? No worries.

Thanks to decades of development on digital entertainment, subtitles are easily accessible to us. And you can enjoy the film without effort.

But do you know how to add subtitles to videos as a content provider, freelancer, marketer, etc.?

Parasite with English Subtitles
Parasite with English Subtitles

Why Add Subtitles to Videos

Apart from watching Oscar-winning film effortlessly, you have these reasons to subtitle your video.

  • Subtitling makes your content accessible to those who are deaf and hard of hearing.
  • Subtitling opens up your content to international populations, ESL (English as a Second Language) students, new readers, etc.
  • Subtitling allows your audiences to watch your video with the sound off, which is a workaround when one is in a noisy or crowded place.

How to Add Subtitles to a Video Permanently

To add subtitles to a video permanently, you need to use hard burn subtitles as the output format instead of using soft subtitles.

Hard Burn Subtitles VS. Soft Subtitles

Hard Burn Subtitles: Video and subtitles are merged in a single track, so subtitles are displayed on the video permanently and cannot be turned on or off.

Soft Subtitles: Subtitles can be turned on and off as a standalone track.

But the problem is soft subtitles are not available without a compatible media player, especially in online video-sharing platforms.

If you are looking for a subtitle editor to add subtitles to video, we've carefully picked 3 applications for your reference in this part.

#Adding Subtitles to Videos Using VideoProc.

VideoProc - owns a wide range of practical features in subtitles and is easy to master.

More so, it has bonus features that can help you cut, split, crop videos, extract subtitles from MKV and many more.

VideoProc - The Best Way to Add Subtitles to a Video.

  • Ease of use. Add subtitles to MP4, MKV, MOV, AVI in a few clicks.
  • Customization. Enable you to adjust the hard subtitles' position, font type, font color, and font size displayed on the video.
  • Intelligence. The built-in subtitle downloader allows you to download subtitles of any programming and add to the video.
  • Speed. Supported by Level-3 hardware acceleration technology, VideoProc speeds up the subtitle encoding and decoding process to the fullest extent possible.

Step 1. Prepare at least a video and a subtitle file

VideoProc supports a wide range of video coding formats and three types of subtitle file – ASS, SSA, and SRT.

Step 2. Launch VideoProc and Load a video file

After downloading VideoProc on either Windows or macOS, Launch it on your computer.

And then click Video at the main screen > To import video files, you can click +Video or +Video Folder at the top ribbon or drag and drop the video file into the window directly.

Choose an output format according to your needs in the lower area.

Import Video Files to VideoProc
Import Video Files to VideoProc

Step 3. Add subtitles to video

Click Subtitle on the editing toolbar and a subtitle editing panel pops up > Select Add Subtitle File and choose a subtitle file you prepared.

To hardcode subtitles to a video, place a checkmark in the box of Burn-In > Adjsut subtitle positions, select a good-looking font, font color, and font size >Click Done at the bottom right corner.

Add Subtitles to Video Permanently in VideoProc
Add Subtitles to Video Permanently in VideoProc

Step 4. Export the video

After subtitling the video, select an output directory and Click RUN to get the conversion started.

Export the Captioned video in VideoProc
Export the Captioned video in VideoProc

#Adding Subtitles to Videos in HandBrake.

HandBrake is a free and open-source tool that can add subtitles to a video permanently.

However, there are some things I dislike, such as you cannot adjust the subtitle font, position, color; cannot preview the output video; conversions can be very slow, etc.

Anyway, it's a free application worth trying. Let's check the how-to guide in the following.

Step 1. Download and install the HandBrake to your computer

Step 2. Launch HandBrake and select the options at the sidebar to import a folder or an individual video file, or drag and drop a file into the window to import.

Load Video Files to HandBrake
Load Video Files to HandBrake

Step 3. Select an output format from Presets in the upper area > Click Import SRT to import the subtitle file you've prepared.

Put a checkmark in the box of Burn In > Click on Browse button to set an output directory > Start Encode.

Hard Code Subtitles in HandBrake
Hard Code Subtitles in HandBrake

#Adding Subtitles to Videos in VLC.

Step 1. Free download and install VLC media player on your machine.

Step 2. Open VLC > click Media in the upper left corner of the toolbar.

Select Convert/Save from the dropdown list (or simply use the shortcut: Ctrl+R).

And there comes a dialogue box for adding subtitles.

Step 3. Click on the +Add button to import your video file.

Check the box of Use a subtitle file and click Browse to add the subtitle file you will hardcode.

And then select on Convert/Save for the next step.

Add Subtitle File to VLC
Add Subtitle File to VLC

Step 4. Click on the wrench icon in the Profile entry to modify subtitle mode.

Click Subtitles tab > check the box of Subtitles > and choose a DVB subtitle in the codec entry.

Check the box of Overlay subtitles on the video > Save.

Hard Code Subtitles in VLC
Hard Code Subtitles in VLC

Step 5. Set directory up and click Start to get the conversion started.

How Do I Fix Delayed Subtitles in VLC?

If you happen to VLC subtitle delay during playback, you can:

Press G key to speed up subtitles by 50 ms.

Press H key to delay subtitles by 50 ms.

Or you can turn to Track Synchronization by clicking Tools at the upper ribbon.

And input an accurate delay value in the field of Subtitle track synchronization.

Note: The troubleshooting of VLC subtitle delay mentioned above only works with soft subtitle/external subtitle.

How to Add Subtitles to Video in iMovie

Considering the fact that you are unable to upload subtitle files to a video via iMovie, yet you still get a chance to caption your video using iMovie (for macOS) Titles feature.

Step 1. Launch iMovie and build a new project using Movie template

Step 2. Import your source video and drop it to the timeline.

Step 3. Navigate to the Titles tab above the browser. Choose a title and drag it to the timeline, above the frame where you want the subtitles to display.

Step 4. Change the duration, font, font size, font color and, others in the Title settings above the viewer.

Step 5. Share the finished video to social networks or save it to your computer.

iMovie Titles feature
iMovie Titles feature

How to Add Subtitles to YouTube Videos

YouTube allows all content providers to have their videos captioned, which is a good way to make content more accessible, improve traffic, and rankings.

YouTube does support automatic captions that are generated by algorithms on the basis of the video's audio.

However, auto-generated subtitles are not always accurate as you expected.

This follows a complete guide of how to put subtitles to a video in 3 different ways on YouTube Studio.

Add Subtitles to YouTube Videos in 3 Ways
Add Subtitles to YouTube Videos in 3 Ways

#Upload a Subtitle File for YouTube Videos.

Step 1. Sign in your YouTube Studio. On your YouTube Studio, click Subtitles under the sidebar on the left.

Choose the video you will add subtitles to > click ADD on the far right of the entry.

Step 2. Now, you will go for Upload file and there are two options to upload a subtitle file.

If your subtitle file has timecode, select With timing (and go to Step 3).

If your subtitle file only has texts of the speech without timecode, opt for Without timing (and go to Step 4).

Note: You should upload a YouTube supported subtitle file format, such as .srt, .sbv/.sub, .mpsub, .lrc, .cap, .smi, .ttml, etc.

Upload a Subtitle File YouTube
Upload a Subtitle File YouTube

Step 3. If your subtitle file uploaded has both text and timecode, YouTube will organize your subtitle file according to the timecode you set.

Furthermore, you can adjust the subtitle positions and durations on the timeline to ensure that subtitles synchronize with their corresponding spoken sound.

Fine-tune the Subtitle File with Timecode
Fine-tune the Subtitle File with Timecode

It is recommended to make a subtitle file (with timecode) like this:


00:00:01,680 --> 00:00:02,615



00:00:03,615 --> 00:00:04,804

Hi guys welcome back to my channel


00:00:05,000 --> 00:00:06,804

I hope you guys are having a great day

Step 4. If you upload a subtitle file without timecodes, subtitles will be placed in a box.

Check your subtitles for spelling errors in the box. Let's say everything's OK, click on ASSIGN TIMINGS.

Subtitles and video will be synchronized automatically over time.

Line up your Subtitles Automatically
Line up Subtitles automatically

Note: Your subtitles must be in a language supported by YouTube speech recognition technology and in the same language of your video.

It is recommended to make a subtitle file (without timecode) like this:


Hi guys welcome back to my channel.

I hope you guys are having a great day.

#Type and Auto-sync Subtitles in YouTube.

The second mode to add subtitles: Auto-sync.

It's Similar to the way that we add a subtitle file without timing to a video as before.

However, here you have to type all the things that are spoken in the box.

You don't have to care about formatting if you don't have a transcript file.

Once you have already inputted everything, click on ASSIGN TIMINGS. Subtitles and videos will sync automatically in a while.

#Create Subtitles for your YouTube Videos (Recommended).

The third mode of captioning: Type manually.

It's Similar to the way that we add a subtitle file with timecode to a video. Move the play head to the place where you will add subtitle and click +CAPTION on the top-left corner.

Type what's spoken in the video to the field. And subtitles will be added to the timing you set.

Note that subtitles timing could not be accurate as you expected.

While you can hover the cursor over the subtitle in the timeline and adjust subtitles timing on your own.

Once captioning is done, click PUBLISH.

How to Add Subtitles to Facebook Videos

Let's say your Facebook video has no subtitles displayed, your content could lose a lot of engagement and impression because people won't be able to hear what you are saying with the sound off.

To make your video get more accessible, you can catch up with the way of captioning your Facebook video in this section.

Step 1. Log in your Facebook and upload your video to Facebook by clicking Photo/Video at the very beginning.

Step 2. Click Subtitles & Captions (CC) at the right side in the pop-up window.

Step 3. Choose a language of your video and click Auto-Generate, Write or Upload.

It's suggested that go for Auto-Generate. Facebook will automatically add subtitles to video very quickly.

Step 4. Once the auto-captions is added, you can modify the detail and timing of the caption. Then click Save Draft to confirm changes.

Step 5. At last, choose your default language and click Publish. Subtitles will be uploaded to Facebook in a while.

Add Subtitles to Facebook Video
Add Subtitles to Facebook Video

How to Add Subtitles to Video Online

Browser-based subtitle makers have their fans either. The significant edge that online subtitle adder has is convenience.

You don't need to download extra apps to your computer. And they are accessible anywhere as long as there is strong internet.

This part has gathered two useful and free subtitle makers that can help you add subtitles to video easily. They are Clideo and Kapwing.

#Adding Subtitles to Videos Online with Clideo.

Step 1. Navigate to the Clideo via a browser like Chrome, Edge, Foxfire, etc.

Step 2. Upload your video from your hard drive, a cloud, or paste a link if it's already on social media platforms.

Step 3. If you already have a subtitle file for the video, you can upload it to Clideo and modify subtitle timings.

Also you can make it from scratch. When there is necessary, you can modify the font position, font, font size, etc. in the Styles tab.

Step 4. Once editing is done. Select a proper format and click Create in the lower right corner.

After a while, you are free to download the captioned video.

Add Subtitle to Video Using Clideo
Add Subtitle to Video Using Clideo

#Adding Subtitles to Videos Online with Kawping.

Step 1. Go to the browser-based subtitle editor Kapwing.

Step 2. Upload a video file or paste a link to import video.

Step 3. In subtitle editing panel, you are allowed to create subtitles from scratch, upload a subtitle file, or enable auto-generator.

Plus, you can use the tools in the sidebar to polish the subtitle styles.

Step 4. Click Create to hard-code the subtitles to video or download an SRT file and upload it to social platforms.

Add subtitle to Video Using Kapwing
Add subtitle to Video Using Kapwing

How to Add Subtitles to Plex

Plex is a media serving application allowing you to stream your personal content from your computer to any device and access Plex's content of video on demand.

Whether you are affected by hearing loss or just simply need subtitles to watch a match in a noisy place, Plex makes it easy to download and add subtitles to all of your media.

#Auto Download Subtitles in Plex.

Step 1. Launch and log in Plex Media Server through a web browser.

Step 2. Click on the Settings icon in the upper right corner and select Languages in the sidebar.

Step 3. In the Languages menu, place a checkmark in the box of Automatically select audio and subtitle tracks.

Select your preferred audio track, subtitle mode, subtitle language. It's recommended to pick Always enabled mode.

Language Menu in Plex
Language Menu in Plex

Step 4. Navigate to the Agents menu and click on Movies>Plex Movie.

Check the box of and drag it to the top of the list.

Click on the gear at the far right of this entry for preferred subtitles downloads.

Repeat this process as previously described in the Show category to enable subtitles for Plex's TV shows.

Agents Menu in Plex
Agents Menu in Plex

Step 5. If auto download subtitles aren't turned on, you will have to trigger a refresh of your library for activating the OpenSubtitles agent on all your media.

Trigger a Refresh in Plex
Trigger a Refresh in Plex

Step 6. Enable a subtitle track before watching.

Plex Enable Subtitles
Plex Enable Subtitles

#Adding Local Subtitle Files in Plex.

Let say does not come with a proper subtitle file you need in Plex, you could check out other subtitle download sites and download your needed subtitle files.

Note that you should download the subtitle files that are compatible with Plex media player, including SRT (.srt), SMI (.smi), SSA or ASS (.ssa or .ass), WebVTT (.vtt).

Step 1. To enable local subtitles in plex, you have to check the box of Local Media Assests (Movie/TV) and top it to the in the list within the Agents menu as mentioned above.

Step 2. Put the downloaded subtitle file together with the associated video in the same directory.

Step 3. Refresh your media library and Plex will automatically link the subtitle file to the related video.

Do Remember to Name the Subtitle files in This Way:

Movie_Title (Release Date).[Language_Code].[file extension]

e.g. Weathering with You (2019)

Show_Name SxxEyy.[Language_Code].[file extension]

e.g. Chernobyl -

Add Subtitles to Video FAQs

1. Subtitles vs. Closed Captions

Get confused about subtitles and closed captions? Subtitles translate or transcribe the dialogue or narrative of foreign movies, television programs, animations, etc. for local population and are usually displayed at the lower of the screen.

Subtitles Example
Subtitles Example

Adding captions to video is to put the audio portion of a program as the form of text on the screen.

That said, all the audio information of a video may be presented, covering dialogue, audio effect, relevant musical cues like background music, applause, cheering, and much more.

Closed Captions Example
Closed Captions Example

So, how to choose which one to use? Generally, subtitles are preferred to foreign movies or television programs that require translation of dialogue or narration. While closed captioning is usually used for online streaming. You can turn it on or off anytime, or even rip subtitles from a video using some tools. Anyway, they are substitutional for each other most of the time.

2. How Can I Put Subtitles on My iPhone Videos?

A lot of people choose to use their iPhones to shoot movies, because it is really convenient and the movie quality is pretty great. If you want to post videos online, you can use iMovie for iOS to add subtitles to your iPhone videos.

Step 1. Launch iMovie for iOS on your iPhone.

Step 2. Create a project and import your clips.

Step 3. Select the clip you want to add subtitles to.

Step 4. Tap the text icon in the lower menu.

Step 5. Choose a text effect and type your speech.

Step 6. Save the edited video and export to the Photos app.

Anyway, text otpions in iMovie for iOS are very limited. If you want to make a good-looking subtitle style, you should go for other video editing apps or even desktop application like VideoProc.


Adding subtitles to videos has not been a hot potato as long as you choose a right subtitle maker and have some knowledge. If you plan to add hard burn (embedded) subtitles to video, you can opt for VideoProc, HandBrake, VLC, and iMovie. For closed caption, you can make it on YouTube, Facebook, or other free online subtitle adders like Clideo, Kawping, etc. Less noted but equally significant, Plex's subtitle feature allows you to auto download and add local subtitle files for your media.

About The Author

Cecilia Hwung is the marketing manager of Digiarty Software and the editor-in-chief of VideoProc team. She pursues common progress with her team and expects to share more creative content and useful information to readers. She has strong interest in copywriting and rich experience in video editing tips.

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