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By Nicole Moore - Contact Author

Embed the Best-Formatted Video into PowerPoint

When you need to make a presentation, PowerPoint is probably the first aid that you may turn to immediately. While PowerPoint Presentation can make your communication more effectively, slide-after-slide scrolling down for a long time will easily drive your audience out of nowhere.

In order to make your presentation more attractive and the audience more engaged, fancy sentences and eye-catchy pics are necessary but not enough, you need to embed some illustrative videos too.

However, the "PowerPoint cannot insert a video from the selected file" error may pop up when you try to insert some videos in PowerPoint 2003/2007/2010/2013/2016/2019 on Windows or Mac.

Why "PowerPoint cannot insert a video from the selected file"? Because the format of the video you intend to insert is not compatible to PowerPoint. So what are the best video formats for PowerPoint under its different versions? How to convert them to be inserted in PowerPoint? In this post, we will cover answers to above questions. Quick access to the part as you like:

Part 1: Why Can't I Insert Video in PowerPoint?

1. Why PowerPoint Cannot Insert a Video from the Selected File

PowerPoint Cannot Insert a Video from the Selected File error may source from various reasons. Causes like:

1) QuickTime error
64-bit video codec for the QuickTime media formats (.mp4, .m4a, .mov) doesn't exist in your PC, if your PowerPoint is 64-bit version.

Solution: Install the QuickTime player with 64-bit video codec on your computer, then insert an Apple QuickTime movie (.mov, .mp4) file.

2) Old-version error
Versions before PowerPoint 2013 don't support MP4 file format.
Solution 1: Upgrade your PowerPoint to the later version (at least PowerPoint 2013 or the later).
Solution 2: Convert MP4 to WMV or MPEG.

3) Format error
The format of video is not compatible with PowerPoint.
Solution: Convert the format of the video to wmv or mpeg, which are accepted by all versions of PowerPoint. 
Guide on how to convert video to WMV/MPEG.

2. Why PowerPoint Cannot Insert a Video from the Online Link?

1) The web video can't be embedded on PowerPoint at all

Possible Reason 1: Some video sites don't allow their videos to be embedded
Solution: You can go to the video site for more information. If the videos are not allowed to be inserted, you can download the video on your local drive, and then embed it in PowerPoint.

Possible Reason 2: Internet Explorer 11 is not installed on your computer
Solution: usually this happened on a computer in an earlier version of win10. To fix up this error, just go to the official site of Internet Explorer to have Internet Explorer 11 installed on your PC.

2) There is only a thumbnail of video which won't play on PowerPoint

Possible Reason: Recheck the linked site. Could you open it on your explore? In most cases, this is an error due to an unstable network connection or a removed link.

Part 2: Best Video Formats for PowerPoint 2003-2019 - All Versions Included

Generally speaking, most video formats are compatible with PowerPoint 2013, 2016, and 2019. If you are using PowerPoint 2010 or 2007, videos contained in .mp4 format are not allowed to be played in it. So, how do you successfully insert MP4 to PPT and play MP4 in PowerPoint?

In order to successfully add and play any MP4 files on any version of PowerPoint, a recommended solution is to convert MP4 to PowerPoint more compatible video format like AVI, WMV, ASF, MPG.

If your ready-to-be-embedded video is with the list below, then they will work flawlessly smooth in PowerPoint 2007-2019. Otherwise, you need to find a way to convert them to be compatible in PowerPoint.

Here's a chart for your reference where you can find what video codecs are supported by PowerPoint.

PowerPoint Version

Acceptable Video Formats


Windows Video (.asf),
Windows Video (.avi),
MP4 Video (.mp4, .m4v, .mov),
Movie (.mpg or .mpeg),
Adobe Flash (.swf),
Windows Media Video File (.wmv)


Windows Video (.asf),
Windows Video (.avi),
MP4 Video (.mp4, .m4v, .mov),
Movie (.mpg or .mpeg),
Adobe Flash (.swf),
Windows Media Video File (.wmv)


Windows Video (.asf),
Windows Video (.avi),
MP4 Video (.mp4, .m4v, .mov),
Movie (.mpg or .mpeg),
Adobe Flash (.swf),
Windows Media Video File (.wmv)


Adobe Flash Media (.swf),
Windows Media (.asf),
Windows Video (.avi),
Movie (.mpg or .mpeg),
Windows Media Video (.wmv)


Windows Media (.asf),
Windows Video (.avi),
Movie (.mpg or .mpeg),
Windows Media Video (.wmv)


Note that PowerPoint itself doesn't play video files. Windows Media Player and DirectX are required to be installed.

All video formats listed above are supported by VideoProc. Get to know how to make your video compatible in PowerPoint.

Part 3: How to Fast Convert & Compress Videos to Embed in PowerPoint?


VideoProc is an all-in-one media converter with advanced video processing utilities and a baked-in video recorder and online video downloader. This novice-friendly and time-saving video converter enables you to change any video file(s) to PowerPoint compatible formats in 3 easy steps.

Need to spice up the outcome? You can use the build-in editing toolkits to cut, trim, split, rotate, filter, subtitles, watermark your clips. It comes in lightweight and beginner-friendly interface which can convert and compress videos at the speed up to 47X faster than real-time play thanks to the adoption of GPU acceleration technology.

Free download VideoProc to Convert Any Video to PowerPoint Friendly Format

Step 1: Load Video to the Converter

Launch VideoProc on your desktop > Click Video on the splash screen
Click +Video or +Video Folder on the top toolbar and then load video(s) or video files to VideoProc
Alternatively, you can also drag and drop videos to the center blank area.

Step 2: Convert Video to PowerPoint Friendly Format

Click the Video tab on the section of Target Format > pick up WMV/MPEG tag.

Step 2-4

Step 3: Compress the File Size (Can Skip this Step)

Remove unnecessary frames: Go to Toolbox to use trim, cut, crop tool to cut up unwanted parts.
Change Format Information: click Codec Option. You can move the quality slider left to downgrade the quality as well as shrink the size. Enter a lower resolution and bitrate figure is also helpful to compress the original file.

Compress Video for PowerPoint

Step 4: Start to convert and compress

Tap Run on the bottom right to start the conversion and compression.

Bonus Tip: Embed Video vs Embed Link in PowerPoint

By embedding a video, the clip becomes a part of your PPT, so there won't be playback issue if the format is right. However, the size of PPT becomes larger.

By linking to a video, you can use a video in your presentation from anywhere on the internet or locally. However, the tricky part is, if you intent to make PPT presentation on another computer, you have to make sure the video is in the right folder as you linked it. Otherwise, you would fail to play the video.

Frequently Asked Questions

Q1. How do I embed an MP4 video in PowerPoint?

A1. You can embed an MP4 (H.264, AAC) video in PowerPoint 2013/2016/2019. You can click Insert > Video To select the MP4 video that you would like to embed in PPT. Alternatively, drag and drop your videos from local disk directly to the PowerPoint

Q2. What is the best video format for PowerPoint on Mac and Windows?

A2. The best video format to embed in PowerPoint 2013/2016/2019 should be an MP4 video that comes with H.264 video codec and AAC audio codec. WMA and MPEG-1 videos are the best options for PowerPoint2003/2007/2010.

Q3. How to embed YouTube video to PowerPoint?

A3. Go to YouTube to find the desired video. Click on Share > Embed underneath the video, and copy the displayed code
Open up the target slider on PowerPoint. Click Insert > Video > Online Video, and there you paste the embed code you just copied

Final Words

Besides being the the best conversion tool for all-version PowerPoint video format, other audio formats, namely, MP3, WMA, AAC, FLAC, etc. are well-supported in VideoProc, too. Actually, over 420 video formats are well-supported by VideoProc. This one-stop video processing software can edit, convert, record, download video with super-fast speed while retain 1:1 quality. It is faster processing, highly intuitive, user friendly, and most importantly, it's 100% safe and clean. Free download VideoProc and convert video in it, then you are free to embed whatever video you want to! Revive your PowerPoint with video now!



Nicole Moore

Nicole Moore is a self-motivated, creative copywriter with four years of marketing and advertising experience, specializing in video, audio, images, advertisements, news digital content etc. With a partiality for travelling and shooting, Nicole also loves video post-production and is keen on sharing her video processing tips and latest masterpieces to social media.

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